Policies

Refund Policy

Camp transfers will be considered by Active Minds administration but are however, dependent on registration numbers. There is no fee for transferring to a different camp or cancelling from the waitlist.

If a participant needs to withdraw from a camp; a refund will be given up to two weeks prior to registered camp start date. Less than two weeks prior to registered camp start date 50% of registration cost with refunded. No refunds will be issued for a withdrawal with less than one week notice prior to the registered camp start date.

Code of Conduct

In addition to providing a sound educational environment for intellectual pursuits, UNBC is concerned with developing socially responsible citizens, ensuring the welfare and freedom of all members of the UNBC community, and protecting individual rights. UNBC is thus concerned with the quality of student conduct and has adopted rules and behavioural standards for its students. Disciplinary action may be imposed when a student fails to recognize or violates the rights and freedoms of other individuals or behaves in a manner not consistent with program policies both on and off campus.

I. Standards of Conduct

The following forms of conduct are forbidden and are subject to disciplinary action as provided hereafter:

A. Primary Violations

i. Disorderly or disruptive conduct which substantially threatens harms or interferes with program personnel or orderly program operations.

ii. Utterance of threats by any means of communication (this includes over zoom, zoom chats, social media, etc.) including but not limited to threats of physical abuse of any student, employee, officer of UNBC, guest of UNBC or organization.

iii. Taking screenshots or screen recordings of virtual classrooms.

iv. Sharing club meeting IDs with others outside of the activity club.

v. Showing and/or participating in any inappropriate imagery/practices is strictly prohibited. This includes possession and/or consumption of alcoholic beverages and marijuana and/or illegal drugs during sessions

vi. Using/displaying any weapons of any kind and items that could cause injury or damage to participants or other members of the household are strictly forbidden.

vii. Physical assault or attempted assault, upon the person of any student, employee, officer of the Active Minds Camp including outside of club sessions.

B. Penalties

Individual students found to have violated this Code shall be subject to restitution if appropriate and to the following range of penalties.

1. Disciplinary Reprimand: The student is informed verbally that his or her behavior is in violation of Active Minds regulations. It is an assumption that repetition of behavior is not likely. However, it is to be understood that further misconduct may result in additional disciplinary action. The camper’s parents, guardians or sponsors will be notified of behavior.

2. Loss of Privileges: The student is informed verbally and in writing that his or her behavior is in violation of Active Minds regulations. He or she may lose the privilege of participating in a specific activity or a set duration of the session or whole session; campers could be restricted from entering the live session for that day The camper’s parents, guardians or sponsors will be notified. 

3. Expulsion: The student is informed verbally and in writing that he or she has been expelled from the Active Minds program. The camper’s parents, guardians or sponsors will be informed and they will no longer participate in the activity club sessions.