Department	Initiative Lead	Contact Email
Office of the Registrar	University Registrar	Kimberly.Read@unbc.ca

PIA Description

UNBC has engaged with Jennings International Education & Leadership Training, the Consultant, to assist in developing a Global Engagement Strategic Plan, which is mandated by the BC government. The Consultant will run surveys, engagement sessions, and review enrolment patterns to help inform the plan. 

Information Collected or Created	Reason for Collection or Creation	FOIPPA Authorization
Deidentified enrolment data	To help inform the development of the plan by analyzing historic enrolment patterns.	Section 26(c)
Survey answers about current UNBC supports	To help inform the development of the plan by analyzing interested party feedback.	Section 26(c)
Survey answers about desired UNBC supports	To help inform the development of the plan by analyzing interested party feedback.	Section 26(c)
Survey answers about UNBC affiliation	To help inform the development of the plan by analyzing interested party feedback.	Section 26(c)

Users	How information is used	FOIPPA Authorization
Office of the Registrar employees	To work with the Consultant on the development of the plan.	Section 32(a)

Disclosure of Personal Information	Information will be disclosed to the Consultant so that they can assist UNBC in the development of the plan.
Storage of Personal Information	Information will be stored on UNBC managed infrastructure.
Personal Information Bank (PIB)	This initiative does not result in a personal information bank.
Common or Integrated Initiative	No, as required by section 69(5.4) of FOIPPA and defined in Schedule 1: Definitions.
Accuracy and Correction	Follow this link for information on how to request a correction of your personal information.

Collection Notice 

UNBC is creating a Global Engagement: Ready for Student Success strategic plan that will support the future direction and growth of internationalization at the University. As part of this plan’s development, we are gathering important information from interest-holders specifically about student success, which will be evaluated to inform this Plan and guide student-focussed internationalization over the next 4 years and beyond. In the spirit of our motto, 'En Cha Huná, which reminds us that all people have a voice and viewpoint, we value your voice. Depending on your affiliation with UNBC, this survey is up to 12 main questions. It is one of a number of interest-holder engagement opportunities. Please visit this website for more information.                                                                                            

UNBC is authorized to collect this information under sections 26(c) and (e) of the Freedom of Information and Protection of Privacy Act. You can direct any questions about the collection of your information to amy.beyer@unbc.ca.

A public version of the Copilot PIA can be accessed here.

PIA 25-14 Osano

Department	Initiative Lead	Contact Email
Privacy Department	Governance Coordinator, Privacy and Access Management	privacy@unbc.ca

PIA Description

Osano is a software solution focused on privacy management, vendor assessments, data mapping, and cookie consent management. This tool will allow the Privacy Department to transition away from paper-based workflows to automated and customizable processes. The purpose of this initiative is to increase efficiency and forward the maturation of the department. 

Information Collected or Created	Reason for Collection or Creation	FOIPPA Authorization
Records of cookie consent	Collected when individuals make decisions about cookies on UNBC's website.	Section 26(c)
Privacy Impact Assessments	Not PI	N/A
Vendor Security Assessments	Not PI	N/A
Data store locations	Not PI	N/A

Users	How information is used	FOIPPA Authorization
Chief Information Security and Privacy Officer	Uses personal information to manage cookie consent.	Section 32(a)
Governance Coordinator	Uses personal information to manage cookie consent.	Section 32(a)

Disclosure of Personal Information	This initiative does not involve disclosing personal information.
Storage of Personal Information	Osano is a SaaS and uses servers hosted in the United States.
Personal Information Bank (PIB)	This initiative does not result in a personal information bank.
Common or Integrated Initiative	No, as required by section 69(5.4) of FOIPPA and defined in Schedule 1: Definitions.
Accuracy and Correction	Follow this link for information on how to request a correction of your personal information.

PIA 25-15 SentinelOne

Department	Initiative Lead	Contact Email
Information Security	Chief Information Security and Privacy Officer	infosec@unbc.ca

PIA Description

SentinelOne is an information security platform that provides endpoint detection and response, extended detection and response, and threat prevention capabilities.

Information Collected or Created	Reason for Collection or Creation	FOIPPA Authorization
File activity logs (file creation, modification, deletion, read/write data, pathing, file names)	To monitor for threats.	Section 26(c)
Network data logs (URLs contacted, network behaviour, IP addresses)	To monitor for threats.	Section 26(c)
System logs (Windows event logs, other device logs)	To monitor for threats.	Section 26(c)
User data (active directory identifiers, local user identifiers, login/off activity)	To monitor for threats.	Section 26(c)
Device metadata (OS type and version, installed applications, component specifications, network configuration)	To monitor for threats.	Section 26(c)

Users	How information is used	FOIPPA Authorization
Chief Information Security and Privacy Officer	Will use SentinelOne to monitor endpoints, respond to threats on servers and workstations, and develop risk mitigation strategies.	Section 32(a)
Security Analyst	Will use SentinelOne to monitor endpoints, respond to threats on servers and workstations, and develop risk mitigation strategies.	Section 32(a)
Manager, Infrastructure and Operations	Will use SentinelOne to monitor threats to servers.	Section 32(a)
System Administrators	Will use SentinelOne to monitor threats to servers.	Section 32(a)

Disclosure of Personal Information	This initiative does not involve disclosing personal information.
Storage of Personal Information	SentinelOne is a SaaS and uses servers hosted in the United States.
Personal Information Bank (PIB)	This initiative does not result in a personal information bank.
Common or Integrated Initiative	No, as required by section 69(5.4) of FOIPPA and defined in Schedule 1: Definitions.
Accuracy and Correction	Follow this link for information on how to request a correction of your personal information.