Space booking for faculty, staff and students

Policies and procedures

  • Conference and Event Services adheres to the UNBC space booking policy.
  • Submit the space booking form at least 3 business days prior to your first event date. A booking confirmation will be sent to the email address provided.
  • Forms can be submitted by UNBC departments, NUGSS student-led organizations, or NBCGSS executive members. The person/department listed on the form is responsible for ensuring spaces are set up as requested, greeting and hosting guests, and arranging catering and audiovisual needs, if required.
  • Furniture such as tables, chairs, rolling boards, easels, and flip charts must be requested using the space booking form. Please include the specific items, quantities, dates/times needed, and the delivery location. All furnishings must stay on campus.
  • Room bookings may change until the academic schedule is finalized and/or the exam period is scheduled. You will be notified if a conflict arises.

Space and furniture booking form

Contact information
Event information
Event type: *
Events and activities are for the purpose of disseminating research.
Events and activities for workers at a workplace, including social gatherings for workers with no member of public present.
Non-educational events and social activities with or without members of the public attending.
Will this be a recurring event?: *
Please specify if this event will occur more than once.
Please format the date as MM/DD/YYYY.
Please include sufficient time for set-up, take-down, and any required AV testing.
Every attempt will be made to book the preferred location. If not available, a comparable option will be booked. 
Will there be any exhibitors/vendors displaying or selling items?: *
(i.e. u-shape, classroom style, round tables, theatre)
Will catering be ordered for this event?: *
Will alcohol be served at this event?: *

Dana Hospitality is the exclusive food service provider for catering services at all UNBC locations in Prince George (apart from NUGSS-operated spaces and UHNBC).

Please place your catering order on the Dana Hospitality website.

Contact Dana Hospitality at 250-960-5782 or email catering.coordinator@unbc.ca for more information.

Is audiovisual equipment required for this event?: *
This information will allow us to find a space that is equipped for your needs.

To book audiovisual equipment, please call Educational Media Services at 250-960-6470 or email support@unbc.ca.

Will an admission or registration fee be charged, or a donation collected for admission to this event?: *
Please provide a general description of the event. For example: youth camp, exam, film screening.