Space booking for faculty, staff and students

Space booking policies and guidelines

Conference and Event Services adheres to the UNBC space booking policy. Please review it carefully before booking a space.

UNBC faculty, staff, or NUGSS student-led organizations, must acknowledge the important safety information and then submit the room booking request form below.

Booking requests must be sent at least three business days prior to your first event date. A booking confirmation will be sent to the email address provided.

Room booking form

Safety guidelines
  1. The UNBC Safety and Risk Management communicable disease plan lists the measures UNBC is taking to prevent the spread of all communicable diseases including, but not limited to, COVID-19, H1N1, SARS, influenza, measles and monkeypox. Please inform event attendees of any recommendations, orders, notices or guidances issued.
  2. Do not reconfigure, remove, or add furnishings.
  3. Do not exceed room capacity.
Contact information
Event Information
Event Type: *
Every attempt will be made to book the preferred location. If not available, a comparable option will be booked. 
Will there be any exhibitors/vendors displaying or selling items?: - Optional
(i.e. u-shape, classroom style, round tables, theatre)
Will catering be ordered for this event?: - Optional
Will alcohol be served at this event?: - Optional

Dana Hospitality is the exclusive food service provider for Catering Services at all UNBC locations in Prince George, apart from NUGSS operated spaces and UHNBC. To place a catering order, go to CaterTrax. Please contact Dana Hospitality at phone: 250-960-5782 or email:

Is audio visual equipment required for this event?: - Optional

To book audio visual equipment, please contact Educational Media Services at 250-960-6470 or email

Will an admission or registration fee be charged, or a donation collected for admission to this event?: - Optional
Please provide a general description of the event. For example: youth camp, exam, film screening.