Event Appearance Request Form

Request for President's Participation

Thank you for inviting President Weeks to participate at your event. Please complete the form below so that the President can appropriately support your event’s success.

Please submit your request at least three weeks in advance of your event. The President's office will contact you shortly after your request is made to confirm details and the President’s availability. 

If any of the details (timing, location) of your event change prior to receiving a response, contact Anne Rushton, Executive Assistant to the President, with the update.

Before proceeding, please note this form asks that you provide detailed information about your event, including event attendees, agenda, and briefing notes/key messages.

Guidelines for Requesting UNBC President Appearances

  1. The Office of the President must be aware of all event appearances for the President.
  2. An Event Appearance Request Form must be submitted to the Office of the President three weeks prior to the date of the event.
  3. This form must be filled in for each request, even for annual events. You may want to save the information you submit for future years.
  4. Event attendance is not guaranteed and is subject to the availability of the President.
  5. All events must be cleared with the Office of the President before the President can confirm attendance.
  6. If a bio, photo or university logos are to be used during or for the event, contact UNBC’s Communications office at communications@unbc.ca.
  7. For on-campus events, all outside media permissions and/or credentials associated with the event must be coordinated with UNBC’s Communications office.

Event Organizer Contact Information

Event Information

Please provide the time the President would begin his remarks if it differs from the event start time.
Please provide the full address if the event is off campus.

Event Requirements

If the President is not available, do you want to request an alternative Senior Administrator?

Audience Information

Please profile any details about the event attendees.

Master of Ceremonies / Host

Introducer Information

Please provide information about the person who will be introducing the President at the event.

Greeter Information

Please provide information about the person who will be greeting the President at the event.

Gift / Award Presentation

Gift / Award Presenter

Please provide information about the gift or award presenter for the event.

Honouree Information

Please provide a short biography on the Honouree and any details regarding their relationship with UNBC.

Speaking / Writing Request Information

Please specify the key message you would like the President to deliver. Include all relevant message, suggestions, and information.
Please provide details on any acknowledgements that should be included in the President's remarks, including phonetic spellings of any names.

Once you submit the form, you will be sent an email confirmation that your request has been received. If you do not receive a confirmation email, please contact the Office of the President at 250-960-5600 or email Anne Rushton, Executive Assistant at anne.rushton@unbc.ca.