Name of Requestor  Person that IR may contact to clarify the request.

Description  What information do you want?  Please describe in detail.

• Type of data, i.e. credentials, FTE enrolment, list of Geography courses 

• Group or population of interest, i.e. undergraduate, Prince George campus, English majors

• Parameters/ selection criteria, i.e. gender, number of credits, academic program

• Time frame, i.e. Fall 2007, fiscal year 2005-06, academic years from 2004-05 to 2007-08

• Attach or upload templates, previous similar reports, instructions, and definitions of data

• It may be helpful to put your request in the form of a question. You may need to formulate more than one research question.

Purpose  What are you going to do with this information?

• Who will use this information?

• How this information will be used?  i.e. budget planning, curriculum review, staff planning, funding proposal, information needed by accreditation agency XYZ, survey ABC performed by agency XYZ, list of students for scholarship XYZ

• What comparisons do you expect to make?

• Where will the information appear - internally or externally or both, in which documents or presentations?

Research Ethics Approval

• If you are going to do research with information that IR provides, you must receive UNBC Research Ethics Board approval prior to sending us the request.

• This includes research involving interviews, focus groups, aptitude testing, internet surveys, telephone polls, psychological experiments, research conducted as part of a classroom project, and work by students. See https://www.unbc.ca/research/research-ethics-safety-human-participants

Request Processing

• Your Request will be reviewed by the Chief Information Officer and Dean of Student Success & Enrolment Management. If approved, they will distribute your request to the appropriate IR staff for processing.

• Allow a minimum of 10 working days for us to respond. The date you need the information may be negotiated with you based on the priority of the item, the complexity of the request, and the workload of IR staff.

Confidentiality  Confidential information is provided in response to some requests. It is expected that you will:

• Handle this information in a confidential manner, keeping it secure at all times.

• Communicate this information only to other parties authorized to have access to it, in accordance with the provisions of the BC Freedom of Information and Protection of Privacy Act (FOIPPA) and UNBC policies.  A Privacy Impact Assessment (PIA) may be required.  See UNBC's Freedom of Information and Protection of Privacy Act page for more information on the act and privacy impact assessments. Institutional Research operates under these and other standards as outlined on the About IR – Standards webpage.

• Use this information only for its intended purpose.

• Properly dispose of this information when it is no longer needed.