Code of Ethics

The Purchasing, Contract & Risk Management Department of the University of Northern British Columbia has adopted the Purchasing Management Association of Canada's Code of Ethics.

INTRODUCTION
It is a condition of membership in the Purchasing Management Association of Canada that members shall abide by the constitutions and Rules and By-Laws of the Association.

PRECEPTS
Members shall not use their authority or office for personal gain, and shall seek to uphold and enhance the standing of the purchasing profession and the Association by:
  • Maintaining an unimpeachable standard of integrity in all their business relationships both inside and outside the organizations in which they are employed;
  • Fostering the highest standards of professional competence amongst those for whom they are responsible;
  • Optimizing the use of resources for which they are responsible so as to provide the maximum benefit to their employers;
  • Complying with the letter and spirit of:
  1. The laws of the country in which they practice;
  2. The Association's "Principles and Standards of Purchasing Practice," and any other such guidance on professional practice as may be issued by the association from time to time; contractual obligations.
GUIDANCE
In applying these precepts, members should follow the guidance set out below:

Declaration of Interest:
Their employer should declare any personal interest, which may impinge or might reasonably be deemed by others to impinge on a member's impartiality in any matter relevant to their duties.

Confidentiality and accuracy of information:
The confidentiality of information received in the course of duty must be respected and should not be used for personal gain, information given in the course of duty should be true and fair and not designed to mislead.

Competition:
While considering the advantages to the member's employer of maintaining a continuing relationship with a supplier, any arrangement which might in the long term, prevent the effective operation of fair competition, should be avoided.

Business Gifts:
To preserve the image and integrity of both the member and the employer, business gifts should be discouraged. Gifts, other than items of very small intrinsic value such as business diaries or calendars should not be accepted.

Hospitality:
Moderate hospitality is an accepted courtesy of a business relationship. However, the recipients should not allow themselves to reach a position whereby they might be or might be deemed by others to have been influenced in making a business decision as a consequence of accepting such hospitality. The frequency and scale of hospitality accepted should not be significantly greater than a recipient's employer, through the recipient's expense account, would be likely to provide in return.

When in doubt of what is acceptable in terms of gifts or hospitality, the offer should be declined or advice sought from the member's supervisor.

Advice on any aspect of the precepts, guidance or principles and standards may be obtained by contacting the Ethics Committee through the Head Office of the Purchasing Management Association of Canada.

Cases of members reported to have breached the ethical code shall be referred to a disciplinary committee appointed by the Board of Directors.  Where a case is proven, a member may, depending on the circumstances and the gravity of the charge, be reprimanded, suspended from membership, or removed from the list of members.