5 Steps to Your Graduate Application

2. Review
4. Submit

Submitting Reference Letters

Selecting Your Referees

Selecting your referees is a big decisions. You will want to choose referees who are able to accurately do an assessment on your strengths and weaknesses pertaining to your ability to conduct graduate studies. This type of referee may need to be an academic referee [Examples are: a faculty member who taught you in a course(s); observed you in a classroom/laboratory setting; supervised you doing an undergraduate thesis, etc.] and/or may need to be a professional referee [Examples are: supervised you in a practicum/placement setting; supervised you in a work setting; a co-worker who has observed your work ethic].

The type of referee required will be noted in the Supporting Documents table. If "academic" or "professional" is noted in brackets after the "Letters of Reference/Assessment Reports" information, it means there is such a requirement.

Listing Your Referees

Once you have submitted your online application you will be directed to the Graduate Admission Application Status page where you will need to supply first and last name as well as an email address for each referee. The email address provided should be the referee's professional or institutional email address; we will not accept emailed references from personal email addresses such as Hotmai or Yahoo. If your referee does not have a professional email address, please refer to "Paper Submission of Reference Letter".

Your referees will automatically be forwarded an email from UNBC providing them with access information for uploading or completing an online reference.

Reference Letter Submission Status

Once the referee uploads their reference letter, or completes their reference online, you will be able to see the date it was submitted in the "Status" column of the Graduate Admission Application Status page. Follow up on your application frequently.

Referees will not receive a reminder notice from UNBC. If it is coming close to the deadlines and you see that a reference is still outstanding, we encourage you to contact and urgently remind the referee of the deadline.

Paper Submission of Reference Letter

Please note that electronic references must be submitted from institutional email addresses.  Non-institutional email references will not be accepted (Yahoo, Gmail, Hotmail, 126.com etc). 
If you do not have an institutional email address, UNBC accepts paper submissions of reference letters/assessment.  A hard copy reference letter/assessment report can be mailed or couriered to:
University of Northern British Columbia
Office of the Registrar - Graduate Admissions
3333 University Way
Prince George, British Columbia   V2N 4Z9
We will also accept reference letters/assessment reports sent by fax from an verifiable institutional fax number at 250-960-6330.

Reference Letter Troubleshooting