Reference Letters

Selecting Your Referees

Selecting your referees is a big decision. You will want to choose referees who are able to accurately do an assessment on your strengths and weaknesses pertaining to your ability to conduct graduate studies. Referees required may be "academic" or "professional" and will be noted in the Program Checklist.

Academic Referee Examples:

  • A faculty member who taught you in a course(s);
  • Observed you in a classroom/laboratory setting;
  • Supervised you doing an undergraduate thesis.

Professional Referee Examples:

  • Supervised you in a practicum/placement setting;
  • Supervised you in a work setting;
  • A co-worker who has observed your work ethic.

Submitting Reference Letters

Reference letters can be submitted by the following methods:

  • Click on "Initiate reference letter" in your online application located in the Graduate Admission Application Status Page; enter your Referee's name and email address. Your referee will automatically be forwarded an email from UNBC providing them with access information for uploading or completing an online reference.
  • A paper reference letter and/or assessment report can be emailed to graduate-admissions@unbc.ca from an institutional or professional email address (public email addresses will not be accepted such as Yahoo, Gmail, Hotmail)
  • A paper reference letter and/or assessment report can be mailed or couriered to:

University of Northern British Columbia
Office of the Registrar Attn: Graduate Admissions
3333  University Way
Prince George, BC  V2N 4Z9  CANADA

  • A paper reference letter and/or assessment report can be faxed from a verifiable fax number (i.e.  institutional or professional) to 250-960-6330 Attn Graduate Admissions.

If you applied online, you will be able to see the date a reference letter and/or assessment report has been received in the "Status" column of the Graduate Admission Application Status Page. Log into your application frequently to check the status. Referees will not receive a reminder notice from UNBC. If it is coming close to the deadline and you see that a reference is still outstanding, we encourage you to contact and urgently remind the referee of the deadline.


Reference Letter Troubleshooting

Reference Request Link Broken

  1. If the link that the referee received via email appears to be broken, check to ensure that the full link has been selected. The issue may be that the link wrapped around to a second line in the referee's email, invalidating the link.
  2. If the link still does not work, try copying and pasting the complete email link into the internet browser that is being used.
  3. If the link still does not work, please email graduate-admissions@unbc.ca with REFERENCE LINK BROKEN in the subject line.
    1. Please provide the full name of the applicant requesting the reference.
    2. If possible, please forward the original email with the broken link.

Lost/Deleted Request for Reference

If your referee has accidentally deleted or lost the email requesting their reference submission, please click on the "Check Your Application Status" link to login to the Graduate Application Status page using your User ID and PIN. Then click on the "RESEND" link located next to your referee's name.

Referee Did Not Receive Online Reference Request

  • Have the referee check to see if the email is in their spam/junk folders
  • Ensure that you have provided your referee's correct email address and that there are no typos in it
  • If the referee's email address is correct, then login to the Graduate Admissions Application Status page and click on the "RESEND" link located next to your referee's name

Paper Submissions of Reference Letters/Assessment Reports

If your referee does not wish to submit an online reference, then a hard copy reference letter/assessment report can be mailed or couriered to:

University of Northern British Columbia
Office of the Registrar - Graduate Admissions
3333 University Way
Prince George, British Columbia   V2N 4Z9
Canada