Forms

  • Undergraduate Application for Admission
    You can use this form to apply to be a UNBC student if submitting an application online is not an available option for you. Please ensure that the application fee has been paid at the Cashier’s Office and any necessary documents are included before submitting this form to either the Office of the Registrar or Student Recruitment & Advising.
  • Undergraduate Registration and Add/Drop/Withdraw Form
    You can use this form to add, drop, audit, or withdraw from courses. Students will need to have paid the registration deposit for the semester, and don’t forget to sign the back of the form. This form is submitted to the Office of the Registrar, once completed.
  • Undergraduate Course Approval Form
    If a student is missing a prerequisite, has a time conflict, or cannot normally register for a course for some reason, this is the form a student will use to get permission to do so. This form is also used for any Independent Study, Thesis, Special Topics, and Internship courses.  Please see our FAQ for more information.
  • Graduate Registration Form
    Graduate students wishing to register need to complete this form, have their supervisor(s) and the Chair of their program’s approvals. Make sure you sign it, as well. You can fill in registration for the September, January, and May semester all on one form, so you don’t need to repeat this process every semester. Please see our FAQ for more information. This form is submitted to the Office of the Registrar, once completed.
  • Graduate Add/Drop Form
    Graduate students wishing to CHANGE their already submitted registration can use this form to do so. Like the Graduate Registration Form, students will need their supervisor(s) and Chair approvals. Don’t forget to sign it as well! This form is submitted to the Office of the Registrar, once completed.
  • Declaration of Major
    Students can use this form to declare their major for their degree. You can change your major with this form, as well. You will need to declare a major before the end of the semester in which you will complete 30 credit hours. Complete the form and return it to the Office of the Registrar. For Honours declaration, please contact advising@unbc.ca
  • Declaration of Minor
    Students can use this form to declare a minor. Declaring a minor is optional: if this is something that interests you, please speak with your Student Advisor.
  • Declaration of Certificate or Diploma
    If a student is planning on completing a certificate or diploma, they will need to complete this form and submit it to the Office of the Registrar.
  • Confirmation of Enrolment - Domestic
    If your financial institution, workplace, agency, sponsor, or some other place needs proof that a student is attending UNBC, they may ask for verification or confirmation of enrolment. Complete this form, pay the fee at the Cashier’s Office, and then submit the form to the Office of the Registrar. A request typically takes 5-7 business days to be processed, and can be picked up in person or delivered by fax, post, or e-mail. Please make sure you’re registered in the semesters that you request confirmation for.
  • Confirmation of Enrolment - International
    If you are an international student and need a way to confirm to your country or agency that you are attending UNBC, they may ask for verification of Confirmation of Enrolment. Complete this form, pay the fee at the Cashier’s Office, and then submit the form to the Office of the Registrar. A request typically takes 7-10 business days to be processed, and can be picked up in person or delivered by fax, post, or e-mail. Please make sure you’re registered in the semesters that you request confirmation for.
  • Application for Graduation - Undergraduate
    If this is your first time applying to graduate, please apply online through our Student Online Services (and see our FAQ for more information). If you are an undergraduate student who has applied to graduate previously with the same curriculum, or a Bachelor of Social Work (BSW) student obtaining a Specialization, please use this form to apply to graduate (convocate) for the Convocation ceremony in May.  Make sure the fee is paid at the Cashier’s Office, and then submit the completed form to the Office of the Registrar.
  • Application for Graduation - Graduate
    If this is your first time applying to graduate, please apply online through our Student Online Services (and see our FAQ for more information). If you’re a graduate student who has already applied to graduate with the same curriculum, please use this form to again apply to graduate (convocate) for the Convocation ceremony in May.  Make sure the fee is paid at the Cashier’s Office, and then submit the completed form to the Office of the Registrar.
  • Confirmation of Graduation
    If a student needs proof of their graduation (for a post-graduate work-permit, for International Invitation to Graduation, or even as proof of degree requirement completion before convocation), they can submit this completed form to the Office of the Registrar. These letters take 5 to 7 business days to process.
  • Change of Name Request
    If a student’s legal name changes since beginning their studies, they will need to use this form to update their student records. A name change request must be accompanied by an original or certified copy of supporting documentation, such as a birth certificate, marriage certificate, name change document, etc. This is done in person at the Office of the Registrar. Note: If you are also or have also been a UNBC employee, you will need to contact the Human Resources department, instead.
  • Alumni Parchment Replacement Request
    If your parchment was lost of destroyed, you will need to complete this form in order to get a replacement. As there should only be one copy of your parchment in existence at a time, this process is more in-depth, so please see our FAQ.
  • Certified True Copy Request
    If you need a copy of one your official documents (for example, if an institution needed a copy of your parchment), you would complete this form. This only provides a COPY of the form, and is marked as such. Please see our FAQ for more information.