Microsoft Outlook Archiving
Microsoft Outlook Archiving
All Microsoft Exchange E-mail accounts have a quota enabled. An effective way to manage your mailbox quota is by archiving your inbox, deleted items, and sent items regularly. Keeping old items makes Microsoft Outlook slower, and finding messages can become increasingly difficult. Archiving saves space by moving messages from the server into an archive file on your home directory. This archive file, and the data it contains, is accessible from your computer and terminal services (tss.unbc.ca). Allowing you to save years of important email without going over your mailbox quota.
Please note that if you are not using Microsoft Outlook , you will have to manage your mailbox with the methods that your email program provides, such as removing messages, exporting to local files, etc.
Using AutoArchive
Your Microsoft Outlook mailbox grows as you create and receive items. Items include e-mail messages, appointments, contacts, tasks, journal entries, notes, posted items, and documents. To keep your mailbox manageable, you need another place to store (archive) the old items that are important but not frequently used. You also need a way to automatically move those old items to the archive location and to discard items whose content has expired and is no longer valid. AutoArchive takes care of these processes for you.
AutoArchive is on by default and runs automatically at scheduled intervals, clearing out old and expired items from folders. Old items are those that reach the archiving age you specify, and may include such things as the original e-mail you received with the goals for a project you're assigned to. Expired items are mail and meeting items whose content is no longer valid after a certain date, such as a meeting you had four months ago that still appears on your calendar. Although an expiration date is optional, you can define it at the time you create the item or at a later date. When the item expires, it's unavailable and has a strike-out mark through it.
Related Topics:
AutoArchiving Instructions
All Microsoft Exchange E-mail accounts have a quota enabled. An effective way to manage your mailbox quota is by archiving your inbox, deleted items, and sent items regularly. Keeping old items makes Microsoft Outlook slower, and finding messages can become increasingly difficult. Archiving saves space by moving messages from the server into an archive file on your home directory. This archive file, and the data it contains, is accessible from your computer and terminal services (tss.unbc.ca). Allowing you to save years of important email without going over your mailbox quota.
Please note that if you are not using Microsoft Outlook , you will have to manage your mailbox with the methods that your email program provides, such as removing messages, exporting to local files, etc.
Using AutoArchive
Your Microsoft Outlook mailbox grows as you create and receive items. Items include e-mail messages, appointments, contacts, tasks, journal entries, notes, posted items, and documents. To keep your mailbox manageable, you need another place to store (archive) the old items that are important but not frequently used. You also need a way to automatically move those old items to the archive location and to discard items whose content has expired and is no longer valid. AutoArchive takes care of these processes for you.
AutoArchive is on by default and runs automatically at scheduled intervals, clearing out old and expired items from folders. Old items are those that reach the archiving age you specify, and may include such things as the original e-mail you received with the goals for a project you're assigned to. Expired items are mail and meeting items whose content is no longer valid after a certain date, such as a meeting you had four months ago that still appears on your calendar. Although an expiration date is optional, you can define it at the time you create the item or at a later date. When the item expires, it's unavailable and has a strike-out mark through it.
Related Topics:
AutoArchiving Instructions
Manual AutoArchive instructions
Prevent AutoArchive from running on all folders
Prevent AutoArchive from running on one folder
Restore individual archived items into their original folder
Cancel archiving that is in progress
In the lower-right corner of the status bar, next to the Archiving message, click the down arrow, and then click Cancel Archiving.
Prevent AutoArchive from running on one folder
Restore individual archived items into their original folder
Cancel archiving that is in progress
In the lower-right corner of the status bar, next to the Archiving
