I’m not sure if I am graduating, who do I contact?

• If you are unsure whether you have met your graduation requirements you should contact the Advising department immediately at advising@unbc.ca or call (250)960-6306.

I don’t plan on attending the ceremony; do I still need to apply to graduate?

• Yes, every graduand who plans on graduating and receiving a parchment must apply to graduate. In order to do this you must complete an Application to Graduate form, pay the $40.00 application fee to the Cashier’s office and provide the form to the Advising Office. Note, if you do not apply to graduate the advising department will not do your final audit on your file and you will not receive your parchment.

I don’t plan on attending the ceremony; how can I receive my parchment?

• If you do not plan on attending the Convocation ceremony you can receive your degree parchment by courier after May 29, 2009. Each graduand will receive a Student Package in the mail and will be required to complete and return the Student Information Sheet included in that package. Please indicate on the Student Information Sheet how you would like to receive your parchment.

I’m not able to attend my ceremony, what should I do?

• No problem, indicate on the Confirmation of Parchment and Convocation Information form that, you will receive in your Student Package, that you will not be attending and how you would like your degree parchment forwarded to you. We will be forwarding the degree parchments to students who have requested this method after May 29, 2009. Please note we will not be able to forward parchments to any student who owes any fees. You are responsible to confirm that all outstanding fees are paid by contacting the Cashier’s Office at cashiers@unbc.ca.

I will not complete my degree requirements until August or December.  Which ceremony do I apply for?

• You are only able to participate in the May 2008 Convocation Ceremony if you have met your graduation requirements by May 28, 2009. Please contact the Advising Department at advising@unbc.ca to confirm whether you can meet your graduation requirements in order to participate in the May 2009 Convocation Ceremony.

My degree specialization listed on the SEC (?????) is not correct.  What should I do?

• If your degree specialization is not listed correctly we ask that you contact the Convocation Office at convocation@unbc.ca or call (250)960-6304 and advise us so that we can confirm the information and have it corrected.

My degree is listed wrong, what should I do?

• If you have applied to graduate, you should have received a student information package in the mail.  This package contains a Confirmation of Parchment and Convocation Information form that lists your name, the degree you will be graduating with, hometown, and intended guest count.  Any corrections can be made on this sheet and sent to the Convocation Office.

I am a double major.  Which groups of majors will I graduate with?

• Degree majors are listed on the degree parchments according to alphabetical listing so the major that comes first in the alphabet will be the group you cross the stage with (eg: English before History)

When will I know my ceremony date and time?

• The 2009 UNBC Convocation Ceremony will be held on May 29, 2009. Please check your Confirmation of Parchment and Convocation Information form for the ceremony you will be in. If you have any further questions you may contact the Convocation Office or your Academic Advisor.

Do my guests need tickets for Convocation?  Even small children?

• All guests will require a ticket to get into the Charles Jago Northern Sport Centre.

Are the ceremonies being videotaped or photographed?

• Yes, please check your Student Package for an information sheet regarding the videotaping of the Convocation Ceremonies. If you do not receive your Student Package please contact the Convocation Office at (250)960-6304 or convocation@unbc.ca

How long do the ceremonies last for?

• Each ceremony will be one hour and 45 minutes long.

I haven’t rented my gown yet, what do I need to do and who do I contact?

• Starting April 1st and prior to May 29, 2009, you can order and pick up your gown and hood from the Bookstore. This can be done either over the phone or by going there in-person.  There is a $45.00 regalia rental deposit payable in advance of which $30.00 is refundable when the gown is returned.  A mortarboard is optional; if you wish to wear one, they are also available at the Bookstore. Please note mortarboards are only able to be purchased

How will I know when my application to graduate has been approved?

• Once you have applied to graduate Academic Advising reviews your application and sends an e-mail to your UNBC e-mail account regarding status of your application.  If you have not received an e-mail from your advisor, please contact the Advising Office at advising@unbc.ca.  Final approval for graduation is determined by the Senate, at which point a formal invitation will be mailed to the address on file at the Registar’s Office.

I am currently taking a course at another institution on a Letter of Permission for credit toward my UNBC degree.  What do I need to do to graduate?

• You will still need to complete an Application to Graduate form and provide it to Academic Advising and pay the $40.00 fee to the Cashier’s Office. This will allow your advisor to do an audit on your file. Once you have completed the course you will need to request that the institution that you are taking the course at forwards an official transcript directly to the Registrar’s Office at UNBC.
  

I have missed the deadline to apply for graduation.  Can I still graduate?

• Yes, please complete an Application to Graduate form, pay the $40.00 fee to the Cashier’s Office and return the form to the Academic Advising. Your advisor will do the audit on your file and contact you at your UNBC email account.

I have applied for graduation by mistake.  How can I withdraw my application?

• If you have submitted an application to graduate and no longer wish to graduate at the UNBC 2009 Convocation, please notify Academic Advising to withdraw your application.

I am registered as a Master’s or Doctoral student.  What will happen to my parchment when I complete my degree requirements?

• Graduate students who have been approved by Senate and have met their degree requirements prior to May 29, 2009 may pick-up their parchment at the Weldwood Theatre on campus following the UNBC 2009 Convocation Ceremony.  Alternately, they may indicate to the Convocation Office if they would prefer to pick up their parchment or pay for it to be sent to them via courier.  Graduate students who will complete their degree requirements in the year following May 29, 2009 should consult their academic advisor regarding application to graduate at UNBC 2010 Convocation, at which time their parchment would be available

Where can I get a UNBC parchment frame?

• UNBC parchment frames are available at the Bookstore year-round.  

I am a person with special needs – who should I call?

• If you or any of your guests has special requirements, please notify the Convocation Office as soon as possible so that we can do everything possible to accommodate your needs.

I am an Honours student.  Will this be indicated on my parchment?

• “Honours” will only be indicated on your parchment if you are graduating with a degree from an Honours Program. Please contact your Academic Advisor to confirm you are in an Honours Program.

I need my parchment replaced owing to loss, theft, damage, or name change.  How do I make this request?

• Requests for parchment replacement should be submitted to the Registrar’s Office.  Please note identification and payment will be required.